Tuesday, February 17, 2009

How Much is Superannuation Compliance Costing You?

What happens in your business? Do you pay superannuation contributions manually. Like . . . do you write out cheques, combine those cheques with forms that you have had to fill out manually, and insert these into envelopes to be sent to superannuation fund administrators? If your business does that or something similar it is costing you a considerable amount of time, effort and ultimately money.

All that time, effort and money could be saved by using a clearing house. Essentially what a clearing house offers you is a place where you export all the contribution data, upload that file, and the job is done. It is that simple.

Once the clearing house receives that data it automatically creates contribution data and payment details. The clearing house automatically debits from your registered bank account the total sum of all the contributions. Those monies are cleared to be paid to each individual fund administrator and the relevant data is also electronically uploaded to the fund administrator's computing system. A message is sent back to you via the Superconnect site that the payments have been made and a confirmation that the fund administrator is in receipt of your data.

All of that is done for you automatically. You can even revisit the Superconnect site and see the transactions that have been successful.

AND what does it cost you to complete transactions this way? Just a few cents in fact. In fact, it is about 46 cents per member payment to send your contributions this way. Now that is a lot less than what you are currently paying to get the job done. It is that simple.

If you would like to register with Superconnect and test out how this can be done for you, please visit the Superconnect site and apply for use of the Superconect Clearing House at: www.superconnect.com.au

Wednesday, February 11, 2009

Introducing Superconnect Clearing House

Welcome dear readers to our blog, the blog all about the Superconnect Clearing House. First I think I should give you a link to our site so that you can explore and find out more for yourself. Yes, we are Australian and we offer employers a great way to save money, time and effort in administering Superannuation payments that are made on behalf of employees.

Here is the link to go to our website: www.superconnect.com.au.

What we can do for you is to provide employers a way to make superannuation payments simple. Do you have 20 to 500 employees? And you need to make superannuation payments on their behalf? And you make payments to a lot of do-it-yourself superannuation funds? And making superannuation payments is taking more and more time? Then Superconnect can definitely help you to save money, time and effort.

As the days unfold on this blogsite, I will tell you more about Superconnect and what it can do for your company. Keep reading this blog and you will learn how to save money when making superannuation payments. More soon.

Tuesday, December 23, 2008

What Payments can the Superconnect Clearing House Accept?

I had a person ask me today "What type of payments does the Superconnect Clearing House handle?"

Firstly I must point out that the Superconnect Clearing House is a superannuation payment system. Any type of superannuation payment can be handled. There is the normal superannuation contribution that employers make on behalf of their employess and then there are others as well such as an employee's salary sacrifice payment.

An employee can also make payments on behalf of her/his spouse to a designated account within the employee's superannuation fund. There is also provision for volunatary payments made to a superannuation fund by the employer or by the employee.

Each of these different types of payments are made seperately within the Superconnect Clearing House so that the receiving fund can make note of what the payments are for and where the amounts should be credited.

There is more about this on our website at the Superconnect Site.

Wednesday, December 17, 2008

Working with "Do-It-Yourself" Funds

Suppose a new employee of your brings with him his own "Do-It-Yourself" fund. How do you handle paying contributions to such a fund? Is this OK to pay superannuation contributions to an employee's own fund?

Rather than choose a retail fund to receive and administer super contributions, some employees have chosen the option of setting up their own self-managed fund. Provided that the employee has established the DIY fund properly it is quite all right to pay super contributions into such a fund.

If you as an employer registers with Superconnect you will find it quite easy to make payments to any DIY fund as Superconnect specializes in working with DIY funds. You must however ensure that you obtain the correct details in order to make payments to such a fund. When you register with Superconnect you can obtain a list of information you will need when making payments to the DIY fund.

If an employee is considering establishing a DIY fund they need to know that running such a fund is not for the feint hearted. Running a fund requires that the employee needs to comply with legal and tax requirements, as well as making investment decisions and fund administration. Generally a lawyer or tax accountant can direct your employee to the right channels to establish a DIY fund.

Friday, December 5, 2008

Required Superannuation Record Keeping

There are record keeping obligations to which you must adhere as an employer making super contributions for and on behalf of your employees. Records of what you have paid needs to be kept in English, for five years, and if needed you should have the right software to access those records.

There are also specific records you need to keep in relation to the making of payments for the Superannuation Gurantee contributions. You need to keep such records for five years and you need to keep any documents that you used to calculate how much superannuation was paid for each person. You also need to keep records that affect your liability, such as advice from trustees about the funds to which you are contributing. These records can be examined by the Tax Office and there are penalties for failing to keep accurate records.

Also, if you incur any super guarantee charge you need to keep records showing how you calculated the charge and when such payments were made. There are penalties for not keeping records regarding the superannuation guarantee payments.

For further information about keeping superannuation guarantee contributions you should visit the Australian Taxation Office website page titled "Superannuation Record Keeping". As well you can visit the Superconnect Clearing House website to see how using the Superconnect system you can maintain elecronic records of super contributions.

Monday, December 1, 2008

Giving Employees the Correct Info

As you would already know the requirement to give employees a quarterly statement of how much super you paid into their chosen fund was discontinued in 2005.

However, you are required to tell your employees the default fund into which their super contributions will be paid within 28 days of them starting work with you. You are also required to add the name of the fund and the amount of super contribution on the employee's payslip if you are covered by the Workplace Relations Act.

These laws, relating to super contributions, are administered by the Department of Employment and Workplace Relations. You can obtain further information about these laws by going to www.dewr.gov.au.

Thursday, November 27, 2008

Records an employer needs to keep relating to Superannuation

As an employer you are required to maintain records relating to employees' choice of fund. The method of keeping such records is flexible but there are certain requirements to maintain records relating to choice of fund as indicated by the Australian Taxation Office website.

These records include:

  • details of employees who do not have to be offered a choice of superannuation fund. For example, if an employee is not eligible to choose because the certified agreement they are employed under requires superannuation support to be provided
  • confirmation that your fund meets the insurance requirements. These could be a copy of the product disclosure statement provided by the fund, or a record of a telephone conversation with an authorised representative of the superannuation fund about the level of insurance it offers

  • evidence that shows you have provided the Standard choice form to all eligible employees. For example, you may issue the Standard choice form by email and keep copies of the emails, and

  • the written information the employee provides when they nominate their chosen fund, and

  • receipts or other documents issued by the fund showing that you have made superannuation contributions for that employee to the chosen fund.
Further information can be found on the Taxation Office website. You can use the Superconnect Clearing House to maintain records of payment showing all contributions made on behalf of employees and the funds to which these contributions have been sent.